Import Master Data from a Job to the MDS

It is not absolutely necessary to create new master data like customer or printing material data in the central administration. It is also possible to enter new master data when creating a job and have them copied automatically to the Master Data Store (MDS).

This automatic feature is enabled by default for all jobs and can be disabled if desired. If you create jobs through different workflows (e.g. Prinect Portal, Web-to-Print, CSV, etc.), you can enable/disable the automatic feature separately for each workflow.

Note: The reverse way, i.e. building up jobs with master data from the Master Data Store, is always automatic.

Import Rules

The following import rules apply to a master data import from a job:

•When master data are imported, the system checks whether a data record already exists in the Master Data Store (MDS). The check is done by fixed unique keys. See Unique Keys for Master Data.

·Case 1: The data record does not yet exist in the Master Data Store (no unique key yet). in this case, the new data record is created in the MDS.

·Case 2: The data record already exists in the Master Data Store (unique key exists). In this case, the previous data are overwritten by the new data. Data not yet available are added.

Which Master Data Can Be Used?

By default, the following master data are written from a job to the Master Data Store:

•Printing material data

•Customer Data

The master data are identified uniquely by a unique key.

Unique Keys for Master Data

A "Unique Key" is one or more attributes that uniquely identify the data record. For example, a prin­ting material data record is identified uniquely by the "Number" and "Brand" attributes. If a job has a data record with these unique keys, a new data record will be created in the Master Data Store or the existing data record overwritten.

Configuration of the Master Data Import

You set up the import of master data in the JDF import settings. This is where you can enable/disable the import of master data for each of your workflows ((MIS, CSV, Web-to-Print, etc.). By default, the import of master data is enabled for all workflows.

Proceed as follows to set up the import of master data:

1.Go to "Administration > JDF Import".

2.Go to the "Master data" tab.

3.Click "Select Profiles".

4.Select the profiles for which you want to set up the import of master data. See also Select profiles.

5.Click "OK".

6.Select the master data (customers, printing material) that you want to enable/disable for the import of master data.

7.Click "Save".

You have now set up the master data import for jobs.