Before you can export jobs, you must first define a custom "JobExport" sequence. In "Administration > Templates" you can mark "JobExport" as your sequence type and create a new sequence with the "New" button or you can open an existing JobExport sequence with a double click, define your settings and then save it as a new file.
You can define the following settings in a "JobExport" sequence:
"Add Document Files" option
This option must be enabled if you wish to add the input documents that will be edited as well to the export archive. When the archived job is re-imported, you can file these external files in the "ExternalResources" subfolder of the job system folder.
"Add High Resolution Output Files" option
High-resolution files are also added to the archive if this option is enabled. High-resolution files are, for example, PDF files that were created with the "ImpositionOutput" or "PageOutput" sequences and also surface PDF files. These files are only added to the export archive if they are located in the job directory and if this option is enabled.
Caution: Solely job-internal, high-resolution output files will be added to the archive!
In the "Target Folder" box, define the folder where the export archive will be stored. This folder will be used by default for export. Click "Browse" to select an existing folder in the system environment of the Prinect server or to create a new folder. The "PTConfig" folder in the system environment of the Prinect server opens by default.
In "Maximum Size" you can define the maximum size of the file for the ZIP archive. This may be necessary if you want to save the archive, for example, to a CD or USB stick. The default size of "650 MB" is equivalent to the size of a CD. The value can be anywhere between 1 and 4096 MB. If the maximum size is exceeded for a job, the data volume is split up and several ZIP files are created.
An active job stops automatically after export if the "Stop Job" option is enabled.
"Export to subcontractor" option
You can use the "Customer Data from Subcontractor's Point of View" group when you enable this option. At the same time, the "Stop Job" option is disabled automatically if it was enabled.
This option lets you submit an archived job automatically to a subcontractor or another Prinect workflow system. You can enter details about the recipient of the exported job archive in the various boxes of this group.
In "Customer Name" enter the name of the job's customer as is defined at the subcontractor or in another Prinect Manager. Enter the ID of this customer in "Customer number there" if there is one. As a result, the job is assigned automatically to the job's customer during the re-import.
In "Contact List", you can create a new contact list with "New" if a contact list was not yet defined for the job's customer at the subcontractor. A new contact list is created each time you click "New". You can delete a marked contact list with "Delete". If you have a number of contact lists, you can use the "Up" and "Down" buttons to change the order of the contact lists.
You can select one of the possible contact modes in the "Contact Type" list box.
You can select one or more communication channels in "Communication Channels". "E-Mail Address", "Phone Number", "Fax Number", "Web Page" and "JMF Channel" are available as communication channels. "JMF Channel" is a special communication channel for exchanging messages in a Prepress workflow environment that is based on the "Job Messaging Format".