The permissions of a user created in the Prinect Manager are solely defined by their membership in one of the following permissions groups:
•Group with administrator permissions
•Group with power user permissions
•Group with user or operator permissions
•Group with multi user permissions
•Group with assistant permissions
•Group with guest permissions
•Group with viewer permissions
•Special permissions groups:
·Customer Sales Representatives
·Packaging
·Prinect Mobile
The group permissions do not have a hierarchical structure. This means that a user can belong to several groups. Accordingly, he/she has the permissions of all assigned groups.
How do I create a new permissions group?
The new permissions group is to be called "HD Group".
1.Click "New" to create the new permissions group.
2.Enter a name in the "Create Group" dialog, e.g. "HD Group".
3.Confirm with "OK".
You will then see the new group "HD Group" in the list of permissions groups. At this point, the new group does not have any permissions.
4.Assign the new group the required permissions (see How to assign permissions to a group or withdraw permissions from a group?).
How to assign permissions to a group or withdraw permissions from a group?
1.To assign permissions to a group, select the group item, e. g. "HD Group" in the list box and click the "Permissions" button. The "Permissions" dialog opens:
All the permissions defined in the "Permissions" tab (see "Permissions" Tab) are offered here as option. Permission topics are offered in appropriate tabs here as well. You can customize the window size by dragging with the mouse to suit your needs.
The "General" tab offers the following options (permissions), for example:
·Web Access: This permission grants full access to the Prinect Portal.
·Prinect API: With this permission, you may log in to a Prinect API UI or an API service (Application Programming Interface).
·Readers Spread Cockpit: With this permission, you may open and view Prinect Cockpit but you cannot operate the Cockpit.
·Create and edit own dashboard: With this permission, you may create and/or edit custom dashboards in Prinect Portal.
·Prinect Cockpit: This permission grants full access to the Prinect Cockpit.
·Portal Administrator: With this permission, you may manage the Prinect Portal with Administrator permissions.
2.Select the options you want in each of the tabs.
Note: To withdraw the selected permission from a group, disable the appropriate option.
3.Confirm your selection with "OK". The new group now has the permissions you selected.
To edit permissions of an existing group, select the group to edit, and then proceed as described in steps 1. to 3.
How do I assign a user to a permissions group?
The new group "HD Group" has not yet been assigned any user, i.e. no user has the combination of permissions defined for this group.
Proceed as follows to make this assignment:
1.Select the permissions group, e.g. "HD Group" in the "Group Name" column (1).
2.Highlight the user(s) you wish to assign the permissions in the "Available Groups" section (2).
You can select several users at the same time.
3.Click the "Add" button (3) or double click a user you want.
The selected user(s) is (are) assigned to the permissions group and appear in the "Member of:" section. (3).
4.Click "Reset" to undo the assignment.
5.Click "Save" (4).
All the entries you have made are then saved.
How do I delete a permissions group?
In principle, you can delete any groups you have created yourself.
1.Select the group to be deleted in the list box.
2.Click "Delete".
It is feasible or necessary for certain worksteps in the print shop — in particular in PostPress — that a user logs in to several machines at the same time and, for example, starts parallel jobs there or performs operations that are then registered and reported as completed under a single user ID. Such a user account allowing to log in to several machines at the same time is called "Multi User" in a Prinect environment.
The Prinect user administration provides the "PostPressMultiUser" permissions group for multi users. This group does not come with any permissions, i.e. you must assign the necessary permissions (see How to assign permissions to a group or withdraw permissions from a group?).
Users who are to work as multi users must be assigned to the "PostPressMultiUser" permission group (see How do I assign a user to a permissions group?).
The following basic conditions apply to a multi user:
•When a Prinect user logs in as multi user to several machines at the same time, he cannot log in to Prinect Manager or a machine connected to Prinect with another user account without logging out at all machines at which he is logged in as multi user.
•When a multi user logs out for a break, all machines where he logged in will notice this. When he then logs in again, only the machine where he physically logs in to will notice this.
•When setting up a machine, you must enable the "Multi User" option (see Assigning functions).
•Further down in the Setup dialog, the multi user must be assigned operations (PDC messages) of a machine he is allowed to report (see Assigning operations).
•After having set up a machine, you must assign the multi user — also in the Setup dialog — to the "PostPressMultiUser" group once again (see Assigning user groups).