This option lets you configure message text, e-mail recipients and recipients for e-mail replies.
Note: See E-mail for more details about setup of the e-mail mechanism and definition of HTML e-mail texts using text modules.
"Message text" box
In this box, you can enter the path of a text file (.txt) or HTML file (.html) to be used as the e-mail message. Use "Browse" to select a text file (MessageText). The text files are located in the "PTConfig\SysConfig\Resources\MessageTextFiles" folder. You can load one of the ready text files and use it as it is, modify a template with a text editor and save it as a new file or create your own text.
"Subject" box
You define the subject of the notification e-mail in this box. You can enter any text.
Variables are set by default. These are filled with information from the job concerned: the name of the proof document, the name of the print job, job ID, mail index.
"Latest Response .... Days/Hours ... Before Due Date" boxes
Enter a period in these boxes by which you expect a reply from the recipient. The period entered is calculated backwards from the due date. The set reply period is sent to the recipient in the e-mail.
"Send Reminder Message" option
A reminder e-mail is sent to the recipient if you enable this option.
Enter the period in this box on which the reminder e-mail will be sent. The period entered is calculated backwards from the due date.
"Reminder text" box
You can enter the path of a text file (.txt) to be used as the reminder text in this box. Use "Browse" to select a text file (ReminderText). The text files are located in the "PTConfig\SysConfig\Resources\MessageTextFiles" folder. You can load one of the ready text files and use it as it is, modify a template with a text editor and save it as a new file or create your own text.
"Send Message to" group
In this group, you specify the address to receive the proof e-mails.
1.Click "New" to open a new text box where you can enter the e-mail address of the recipient of the proof mail.
2.A new box for an e-mail address is created each time you click "New".
3.You can remove a marked item again with "Delete".
"Job's Customer Approval Contact" option
Prerequisite: At least one Portal Services "Approval" contact must be defined (see Portal Services in Customer Administration ) in the Prinect Manager customer administration for customers who are to receive preflight reports for their jobs.
Video Tutorial: You can find information about defining contact types in customer administration in an information video: Prinect Cockpit Customer Administration.
You can enable the "Job's Customer Approval Contact" option if the e-mail address of the recipient is already in the customer administration of the Cockpit and if "Approval" was set up for the customer. In this case, e-mails with all documents for approval are sent automatically to all "Approval" contacts of the customers whose jobs are being processed.
The e-mail addresses of the customer's contacts are taken automatically from the customer administration when the sequence is being processed.
Note: The automatic sending of proof e-mails does not work if no customer "Approval" contact plus related e-mail address is defined and if you have not addressed specific e-mail recipients with "New".
"Reply to" group
1.Click "New" to open a new text box where you can enter the e-mail address of the recipient of the reply mail.
2.A new box for an e-mail address is created each time you click "New".
3.You can remove a marked item again with "Delete".