"Messaging" option

Enable this option to receive e-mail notifications for inspecting and approving proof output. When a proof is ready for approval, notification e-mails are sent to selected recipients. This option lets you configure the message text, e-mail recipients and recipients for e-mail replies.

Note: See Concept of the E-Mail Setup for more details about setup of the e-mail mechanism and definition of HTML e-mail texts using text modules.

"Message text" box

In this box, you can enter the path of a text file (.txt) or HTML file (.html) to be used as the e-mail message. Use "Browse" to select a text file (MessageText). The text files are located in the "PTConfig\SysConfig\Resources\MessageTextFiles" folder. You can load one of the ready text files and use it as it is, modify a template with a text editor and save it as a new file or create your own text.

"Subject" box

You define the subject of the notification e-mail in this box. You can enter any text.

Variables are set by default. These are filled with information from the job concerned: the name of the proof document, the name of the print job, job ID, mail index.

"Latest Response .... Days/Hours ... Before Due Date" boxes

Enter a period in these boxes by which you expect a reply from the recipient. The period entered is calculated backwards from the due date. The set reply period is sent to the recipient in the e-mail.

"Send Reminder Message" option

A reminder e-mail is sent to the recipient if you enable this option.

Enter the period in this box on which the reminder e-mail will be sent. The period entered is calculated backwards from the due date.

"Reminder text" box

You can enter the path of a text file (.txt) to be used as the reminder text in this box. Use "Browse" to select a text file (ReminderText). The text files are located in the "PTConfig\SysConfig\Resources\MessageTextFiles" folder. You can load one of the ready text files and use it as it is, modify a template with a text editor and save it as a new file or create your own text.

"Send Message to" group

In this group, you specify the address to receive the proof e-mails.

​1.​Click "New" to open a new text box where you can enter the e-mail address of the recipient of the proof mail.

​2.​A new box for an e-mail address is created each time you click "New".

​3.​You can remove a marked item again with "Delete".

"Job's Customer Approval Contact" option

Prerequisite: At least one "Approval" contact must be defined in the Prinect Production customer administration for customers who are to receive proof notifications. See also Portal Services in Customer Administration.

Video Tutorial: You can find information about defining contact types in customer administration in an information video:
Prinect Cockpit Customer Administration

You can enable the "Job's Customer Approval Contact" option if the e-mail address of the recipient is already in the customer administration of the Cockpit and if "Approval" was set up for the customer. In this case, e-mails with all documents for approval are sent automatically to all "Approval" contacts of the customers whose jobs are being processed.

The e-mail addresses of the customer's contacts are retrieved automatically from the customer administration when the sequence is being processed.

Note: The automatic sending of proof e-mails does not work if no customer "Approval" contact plus related e-mail address is defined and if you have not addressed specific e-mail recipients with "New".

"Job's Customer Reviewer Contact" option

Prerequisite: At least one "Reviewer" contact must be defined in the Prinect Production customer administration for customers who are to receive proof notifications. See also Portal Services in Customer Administration.

You can enable the "Job's Customer Reviewer Contact" option if the e-mail address of the recipient is already in the customer administration of the Cockpit and if "Reviewer" was set up for the customer. In this case, e-mails with all documents for approval are sent to all "Reviewer" contacts of the customers whose jobs are being processed.

The e-mail addresses of the customer's contacts are taken automatically from the customer administration when the sequence is being processed.

Note: The automatic sending of proof e-mails does not work if no customer "Reviewer" contact plus related e-mail address is defined and if you have not addressed specific e-mail recipients with "New".

"Reply to" group

​1.​Click "New" to open a new text box where you can enter the e-mail address of the recipient of the reply mail.

​2.​A new box for an e-mail address is created each time you click "New".

​3.​You can remove a marked item again with "Delete".