Column set

This list box allows you to create and save your own sets of columns for different uses or to select the set you want from existing ones. You will find a description of how to customize, create or delete column sets in Define a custom column set , Change the order of columns in a column set and Delete a column set.

Columns available in the "Documents" step

Column	Function
Name	Displays the document name.
Modification Date	Displays the date and time of the last change to the document.
Path	Displays the document file location (see also Structured view).
File Size	Displays the document file size.
Extension	Displays the document type (e.g. PDF).
Product	Displays the product names.
Version	Displays the version names.
Status	Displays the document processing status. You have the following options in this case: •Processing The progress in the processing of the document is displayed by a progress bar and a percentage. •Warning A warning appears if there was a problem when processing the document but processing still continued. Look up the "History" section in this case or double-click the "Status" to view details. •Aborted Processing of the document aborted. The "History" section will provide you with more details or double-click the "Status" to view details. •Needs Attention Interaction by the operator is necessary for processing to continue. •Completed Processing of the document is completed without an error.
Comment	Displays comments entered in the "Comment" box (see also "Comment" in Context-sensitive Menu for "Documents"). Note: This is valid for all element view modes!
Dynamic Columns	A column with status information is shown for every sequence running in the document (e.g. Qualify).

Button bar at bottom

Button	Function
Add Files	Click this button to display the "Add Files" window, see also "Add Files" Window. Note: You can also select this function in the context-sensitive menu after right-clicking in the "Documents" view mode or by using the shortcut Ctrl + T.
Submit	Click this button to display the "Submit Elements" window, see also the "Submit" window. This button is only enabled if at least one document is selected. You can also select this function in the context-sensitive menu after right-clicking in the "Documents" view mode or by using the F12 key. Note: "Submit" is also possible using drag-and-drop. You have the following options in this case: •You can drag-and-drop the document to the relevant sequence in "Submit". •You can drag-and-drop the document to a "step". Only sequences to which you can drag-and-drop the document are available in this step.
Close Job	Click the "Close Job" button to close the job and return to "Jobs" with the list of jobs or job groups.

Button

Function

Add Files

Click this button to display the "Add Files" window, see also "Add Files" Window.

Note: You can also select this function in the context-sensitive menu after right-clicking in the "Documents" view mode or by using the shortcut Ctrl + T.

Submit

Click this button to display the "Submit Elements" window, see also the "Submit" window. This button is only enabled if at least one document is selected.
You can also select this function in the context-sensitive menu after right-clicking in the "Documents" view mode or by using the F12 key.

Note: "Submit" is also possible using drag-and-drop. You have the following options in this case:

•You can drag-and-drop the document to the relevant sequence in "Submit".

•You can drag-and-drop the document to a "step". Only sequences to which you can drag-and-drop the document are available in this step.

Close Job

Click the "Close Job" button to close the job and return to "Jobs" with the list of jobs or job groups.

Context-sensitive Menu for "Documents"

Right-click in the window of the "Documents" step to display a context-sensitive menu.

Note: Some of the functions in the context-sensitive menu are identical to the buttons in the window in the "Documents" step.

Context-sensitive menu	Function
Open	Select "Open" (shortcut Ctrl + O) if you wish to view the file with Adobe Acrobat. Note: You can open a file only if it is a PDF. You cannot open PostScript files.
Add files	See Add documents with the "Add Files" button.
Browse	Select the "Browse" function (shortcut Ctrl + B) to open the folder of the Prinect Integration Manager server where the current job is located.
Submit	See also the Context-sensitive Menu for "Documents" button.
Properties	The properties of the document are displayed when you select the "Properties" function (shortcut Ctrl + I). The dynamic window is split vertically when you select this function. On the right, you can switch between the document properties and the document history by clicking the relevant tab (see also Properties of Documents and "History" Section).
Paste	The files you copied beforehand are pasted to the open job when you select "Paste" (shortcut Ctrl + V).
Copy	The information you need in the selected files is copied to the clipboard when you select "Copy" (shortcut Ctrl + C).
Delete	Select "Delete" (shortcut Ctrl + Del) to delete the selected files following confirmation of this action.
Comment	You can enter a comment for the selected document. This comment displays immediately afterwards in the comment column.
Expand All	This function displays all lower levels.
Collapse All	This function hides all lower levels.