Column set

This list box allows you to create and save your own sets of columns for different uses or to select the set you want from existing ones. You will find a description of how to customize, create or delete column sets in Define a custom column set , Change the order of columns in a column set and Delete a column set.

Columns available in the "Documents" step

Column	Function
Name	Displays the document name.
Modification Date	Displays the date and time of the last change to the document.
Path	Displays the document file location (see also Structured view).
File Size	Displays the document file size.
Extension	Displays the document type (e.g. PDF).
Product	Displays the product names.
Version	Displays the version names.
Status	Displays the document processing status. You have the following options in this case: •Processing The progress in the processing of the document is displayed by a progress bar and a percentage. •Warning A warning appears if there was a problem when processing the document but processing still continued. Look up the "History" section in this case or double-click the "Status" to view details. •Aborted Processing of the document aborted. The "History" section will provide you with more details or double-click the "Status" to view details. •Needs Attention Interaction by the operator is necessary for processing to continue. •Completed Processing of the document is completed without an error.
Comment	Displays comments entered in the "Comment" box (see also "Comment" in Context-sensitive Menu for "Documents"). Note: This is valid for all element view modes!
Dynamic Columns	A column with status information is shown for every sequence running in the document (e.g. Qualify).

Button bar at bottom

Button	Function
Add Files	Click this button to display the "Add Files" window, see also "Add Files" Window. Note: You can also select this function in the context-sensitive menu after right-clicking in the "Documents" view mode or by using the shortcut Ctrl + T.
Submit	Click this button to display the "Submit Elements" window, see also the "Submit" window. This button is only enabled if at least one document is selected. You can also select this function in the context-sensitive menu after right-clicking in the "Documents" view mode or by using the F12 key. Note: "Submit" is also possible using drag-and-drop. You have the following options in this case: •You can drag-and-drop the document to the relevant sequence in "Submit". •You can drag-and-drop the document to a "step". Only sequences to which you can drag-and-drop the document are available in this step.
Close Job	Click the "Close Job" button to close the job and return to "Jobs" with the list of jobs or job groups.

Button

Function

Add Files

Click this button to display the "Add Files" window, see also "Add Files" Window.

Note: You can also select this function in the context-sensitive menu after right-clicking in the "Documents" view mode or by using the shortcut Ctrl + T.

Submit

Click this button to display the "Submit Elements" window, see also the "Submit" window. This button is only enabled if at least one document is selected.
You can also select this function in the context-sensitive menu after right-clicking in the "Documents" view mode or by using the F12 key.

Note: "Submit" is also possible using drag-and-drop. You have the following options in this case:

•You can drag-and-drop the document to the relevant sequence in "Submit".

•You can drag-and-drop the document to a "step". Only sequences to which you can drag-and-drop the document are available in this step.

Close Job

Click the "Close Job" button to close the job and return to "Jobs" with the list of jobs or job groups.

Context-sensitive Menu for "Documents"

Right-click in the window of the "Documents" step to display a context-sensitive menu.

Note: Some of the functions in the context-sensitive menu are identical to the buttons in the window in the "Documents" step.

Context-sensitive menu	Function
Open	Select "Open" (shortcut Ctrl + O) if you wish to view the file with Adobe Acrobat. Note: You can open a file only if it is a PDF. You cannot open PostScript files.
Add files	See also the Context-sensitive Menu for "Documents" button.
Browse	Select the "Browse" function (shortcut Ctrl + B) to open the folder of the Prinect Integration Manager server where the current job is located.
Submit	See also the Context-sensitive Menu for "Documents" button.
Properties	The properties of the document are displayed when you select the "Properties" function (shortcut Ctrl + I). The dynamic window is split vertically when you select this function. On the right, you can switch between the document properties and the document history by clicking the relevant tab (see also Properties of Documents and "History" Section).
Paste	The files you copied beforehand are pasted to the open job when you select "Paste" (shortcut Ctrl + V).
Copy	The information you need in the selected files is copied to the clipboard when you select "Copy" (shortcut Ctrl + C).
Delete	Select "Delete" (shortcut Ctrl + Del) to delete the selected files following confirmation of this action.
Comment	You can enter a comment for the selected document. This comment displays immediately afterwards in the comment column.
Expand All	This function displays all lower levels.
Collapse All	This function hides all lower levels.

Properties of Documents

The properties of the documents are shown in this window. You can choose between the "Properties" tab and the "History" tab.

The properties can display as part of the window and in their own separate window. You can switch between these two displays using the "Detach from main window" and "Attach to main window" buttons.

	"Detach from main window" button
	"Attach to main window" button

"Properties" Tab

The "Properties" tab displays details about the properties of the selected documents. When you double-click a report, this opens as a PDF.

History of the document revisions

This displays the history of the document revisions (if available) including the document name and date.

"History" Tab

You can also view history details about the selected documents in the "History" tab. History details are opened when you double-click a document.

Button bar at bottom

Button	Function
Save	Note: The "Save" button has no function in this version.
Close	Click this button to close the properties of the document and display the dynamic window again in its full size. If you made changes that were not saved, you are prompted to save or discard them before closing the window.

"Submit" window

The "Submit" window lets you submit elements you selected beforehand to one of the next sequences that you can select in the window.

Note: Non-executable sequences are hidden.

The sequences that you can see can have different font styles:

•Standard

The sequence has not yet been used if the sequence name has a standard display.

•Italic

Sequences that will be copied and used for another part of the job are shown in italics.

•Bold

Scheduled sequences that were used are shown in bold type.

Top Part

This displays the names of the sequences to which the job can be submitted.

Middle Part

Suppress nonsupported sequences

Sequences that are not suited to be submitted or are not supported are hidden if this function is checked.

Priority

In the list box, select the priority (Urgent, High, Normal or Low) the process will have.

Version

In the list box, select which version (e.g. German or English) the elements will be assigned to during versioning.

Note: You can only use this function on jobs with versioning and with enabled single or double pages in certain proof sequences.

Print Amount

This function lets you specify a different amount to the one scheduled. This setting is taken into account when the job is submitted to the relevant output sequence.

Note: This function is only available for digital printing.

Positions

This sets the page positions that you wish to submit.

Example:

•2,5-8

Page 2 and pages 5 thru 8 will be submitted.

Details

You can open details by clicking the triangle.

•Work Type

Select an entry code from the list box to indicate whether it is a normal run (Normal), one due to operational reasons (Internal) or a customer-related one (Customer).

•Comment

You can type in a comment in this box, for example, explaining the reason for charging the costs.

Scheduling

You can open details by clicking the triangle.

This is where you can set up a schedule for submitting selected pages to the sequence you selected.

•Do Not Start Before

Nothing is submitted before the period (date/time) you entered. When the period is reached, the pages are submitted automatically to the sequence and the sequence is processed.

•Planned Start

This input affects sorting in the queue. Jobs whose planned start is earlier than others are processed first.

Otherwise, no action is triggered, i.e. no pages are submitted and no sequence is processed.

•Latest Completion

This input affects sorting in the queue. Jobs whose latest completion is earlier than other jobs are processed first.

Otherwise, no action is triggered, i.e. no pages are submitted and no sequence is revised.

The following is valid for all periods:

•Periods in the future are black. Periods in the past are red.

•A period you entered displays in the layout view, in the column with the sequence to which the period refers.

Note: If there are several periods, "Do Not Start Before" has priority over the other two items.

Button bar at bottom

Button	Function
OK	Click this button to submit the selected element to the selected sequence.
Cancel	Click this button to close the window without doing anything.
Add Sequence	Click this button to open the "Select templates to add" window, see also the "Select Templates to Add" Window. You can now select a sequence that was not in the job so far. When you close the "Select templates to add" window, the sequence appears in the list and is automatically selected.